Set out below are Frequently Asked Questions (FAQs) regarding implementation of certain provisions of the Affordable Care Act (ACA). These FAQs have been prepared jointly by the Departments of Labor, Health and Human Services (HHS), and the Treasury (collectively, the Departments). Like previously issued FAQs (available at https://www.dol.gov/agencies/ebsa/laws-and-regulations/laws/affordable-care-act/for-employers-and-advisers/aca-implementation-faqs and http://www.cms.gov/cciio/resources/fact-sheets-and-faqs/index.html), these FAQs answer questions from stakeholders to help people understand the law and promote compliance.
Public Health Service (PHS) Act section 2713 and its implementing regulations relating to coverage of preventive services (1) require non-grandfathered group health plans and health insurance issuers offering non-grandfathered group or individual health insurance coverage to cover, without the imposition of any cost-sharing requirements, the following items or services:
If a recommendation or guideline does not specify the frequency, method, treatment, or setting for the provision of a recommended preventive service, then the plan or issuer (6) may use reasonable medical management techniques to determine any such coverage limitations. To the extent not specified in a recommendation or guideline, a plan or issuer may rely on the relevant clinical evidence base and established reasonable medical management techniques to determine the frequency, method, treatment, or setting for coverage of a recommended preventive item or service. (7) Additionally, plans and issuers subject to PHS Act section 2713 must cover, without cost sharing, items and services that are integral to the furnishing of a recommended preventive service, regardless of whether the item or service is billed separately. (8)
The HRSA-supported Women's Preventive Services Guidelines (HRSA-supported Guidelines), as updated on December 30, 2021, recommend that adolescent and adult women have access to the full range of contraceptives and contraceptive care to prevent unintended pregnancies and improve birth outcomes. (9) The HRSA-supported Guidelines also provide that contraceptive care includes screening, education, counseling, and provision of contraceptives (including in the immediate postpartum period). Contraceptive care also includes follow-up care (e.g., management, evaluation, and changes, including the removal, continuation, and discontinuation of contraceptives). The HRSA-supported Guidelines further recommend that the full range of U.S. Food and Drug Administration (FDA)-approved, -cleared, or -granted contraceptives, effective family planning practices, and sterilization procedures be available as part of contraceptive care. The full range of contraceptives includes those listed in the FDA's Birth Control Guide as posted on December 22, 2021: (1) sterilization surgery for women, (2) implantable rods, (3) copper intrauterine devices, (4) intrauterine devices with progestin (all durations and doses), (5) injectable contraceptives, (6) oral contraceptives (combined pill), (7) oral contraceptives (progestin only), (8) oral contraceptives (extended or continuous use), (9) the contraceptive patch, (10) vaginal contraceptive rings, (11) diaphragms, (12) contraceptive sponges, (13) cervical caps, (14) condoms, (15) spermicides, (16) emergency contraception (levonorgestrel), and (17) emergency contraception (ulipristal acetate), and any additional contraceptives approved, cleared, or granted by the FDA. (10)
The Departments are committed to ensuring consumers have access to all contraceptive benefits to which they are entitled under federal law. The President has issued several executive orders directing the Secretaries of the Treasury, Labor, and HHS (the Secretaries) to take steps to strengthen the implementation of the ACA and improve the accessibility, affordability, and comprehensiveness of health care and health coverage. (11) Most recently, on June 23, 2023, the President issued Executive Order 14101, "Strengthening Access to Affordable, High-Quality Contraception and Family Planning Services" (E.O. 14101). (12) Section 2 of E.O. 14101 directs the Secretaries to consider issuing guidance to further improve Americans' ability to access contraception, without out-of-pocket expenses, under the ACA and to consider additional actions to promote increased access to over-the-counter contraception, including emergency contraception.
The Departments have interpreted PHS Act section 2713 and its implementing regulations, in conjunction with the HRSA-supported Guidelines, to require plans and issuers to cover without cost sharing any contraceptive services and FDA-approved, -cleared, or -granted contraceptive products that an individual's attending provider determined to be medically appropriate for the individual. (13) On January 10, 2022, the Departments issued FAQs that summarized previously issued FAQs that stated the Departments' interpretation of the requirement to cover contraceptives and contraceptive care. (14) Most recently, on July 28, 2022, the Departments issued FAQs (FAQs Part 54) (15) that reiterated prior guidance explaining that the Departments interpret 26 CFR 54.9815-2713, 29 CFR 2590.715-2713, and 45 CFR 147.130 to require that plans and issuers, among other requirements, (1) cover without cost sharing at least one form of contraception in each of the categories listed in the HRSA-supported Guidelines; and (2) cover without cost sharing any contraceptive services and FDA-approved, -cleared, or -granted products that an individual and their attending provider have determined to be medically appropriate for the individual, whether or not those services or products are specifically identified in the categories listed in the HRSA-supported Guidelines. The latter requirement extends to newer contraceptive products as they are approved, cleared, or granted by the FDA, whether or not such products are identified in the categories listed in the current HRSA-supported Guidelines. (16) With respect to those newer contraceptive products and services not included in the categories listed in the HRSA-supported Guidelines, plans and issuers may use reasonable medical management techniques to determine which specific products or services to cover without cost sharing only if at least one of multiple, substantially similar products or services are available and medically appropriate for the individual. (17)
Consistent with existing regulations and guidance, plans and issuers may use reasonable medical management techniques only within a specified category of contraception (or, with respect to contraceptive categories not described in the HRSA-supported Guidelines, within a group of substantially similar services or products) and only to the extent the HRSA-supported Guidelines do not specify the frequency, method, treatment, or setting for the provision of a recommended preventive item or service that is a contraceptive service or FDA-approved, -cleared, or -granted product. (18) However, prior FAQs clarified that the use of such medical management techniques will generally not be considered reasonable unless the plan or issuer (1) has an easily accessible, transparent, and sufficiently expedient exceptions process that is not unduly burdensome on the individual or their provider (or other individual acting as the individual's authorized representative); and (2) covers without cost sharing a contraceptive service or FDA-approved, -cleared, or -granted contraceptive product determined to be medically necessary with respect to an individual as determined by the individual's attending provider (including if there is only one service or product that is medically appropriate for the individual, as determined by their attending provider). (19)
Despite repeated clarification of what the Departments consider to be reasonable medical management techniques, the Departments are aware of reports that plans and issuers continue to impose widespread barriers to contraceptive coverage, causing individuals to experience difficulty accessing the coverage without cost sharing that they are entitled to under PHS Act section 2713 and its implementing regulations. In FAQs Part 54, the Departments described several examples of potentially unreasonable medical management techniques used by plans and issuers. (20) Examples of potentially unreasonable medical management techniques and other problematic practices include actions by plans and issuers that:
The Departments are also aware of investigations that have documented potentially unreasonable medical management techniques used by plans and issuers. For instance, the U.S. House of Representatives Committee on Oversight and Reform (Committee) published a report in October 2022 documenting the findings of its investigation into contraceptive coverage for individuals enrolled in private health coverage. (22) The Committee identified at least 34 different contraceptive items, particularly contraceptive drugs and drug-led devices, (23) that were commonly excluded from coverage or for which cost-sharing requirements often were applied, and noted that insurers denied an average of 40 percent of exception requests related to contraceptive coverage, with one company denying more than 80 percent of requests in a year.
In light of these reports of continued barriers and difficulty accessing contraceptive coverage without cost sharing, the Departments are issuing the following FAQs to provide further guidance on a therapeutic equivalence approach, which plans and issuers may adopt (in combination with an easily accessible, transparent, and sufficiently expedient exceptions process that is not unduly burdensome) to comply with the requirements under PHS Act section 2713 regarding the coverage of contraceptive drugs and drug-led devices.
As described earlier in these FAQs, the Departments have previously issued guidance interpreting the regulations implementing PHS Act section 2713 in regard to the coverage of contraception. Plans and issuers may continue to meet the requirements of section 2713 and its implementing regulations by implementing the standards described in prior guidance. Alternatively, to comply with the requirements in PHS Act section 2713 and its implementing regulations with respect to FDA-approved contraceptive drugs and drug-led devices, a plan or issuer may provide coverage consistent with the therapeutic equivalence approach outlined in these FAQs.
Specifically, with respect to FDA-approved contraceptive drugs and drug-led devices, if a plan or issuer utilizes medical management techniques within a specified category described in the HRSA-supported Guidelines (or group of substantially similar products that are not included in a specified category), the Departments will generally consider such medical management techniques to be reasonable if the plan or issuer covers all FDA-approved contraceptive drugs and drug-led devices in that category (or group of substantially similar products) without cost sharing, other than those for which there is at least one therapeutic equivalent drug or drug-led device that the plan or issuer covers without cost sharing. Even then, a plan's or issuer's medical management techniques would generally be considered reasonable only if the plan or issuer provides an exceptions process that allows an individual to access without cost sharing the specific contraceptive drug or drug-led device (that is a therapeutic equivalent to the product that is covered without cost sharing) that is determined to be medically necessary with respect to the individual, as determined by the individual's attending provider. (25)
The Departments will consider a contraceptive drug or drug-led device to be therapeutically equivalent to another drug or drug-led device if the drug products or drug-led devices are identified as therapeutic equivalents (that is, designated with a code with the first letter "A") in the FDA's Approved Drug Products with Therapeutic Equivalence Evaluations (Orange Book). (26) The Departments will consider a drug or drug-led device for which the Orange Book has not identified any therapeutic equivalents to have no therapeutic equivalent. For example, as of the date of publication of these FAQs, under the category of "intrauterine devices with progestin (all durations and doses)," there are four FDA-approved products available; however, none of the four products are listed in the Orange Book as therapeutic equivalents to each other, so the Departments would treat each of these products as having no therapeutic equivalent.
For additional information regarding the FDA's therapeutic equivalence evaluations, please refer to the FDA's information regarding the Orange Book, available at https://www.fda.gov/drugs/drug-approvals-and-databases/approved-drug-products-therapeutic-equivalence-evaluations-orange-book.
The following example illustrates the coverage approach described in Q1.
Example: Within the category of "oral contraceptives (combined pill)," a plan covers all FDA-approved oral contraceptives (combined pill) products without cost sharing, other than those for which there is a therapeutic equivalent that is covered without cost sharing. Specifically, the plan covers Pill A, Pill B, and generic Pill D without cost sharing. Neither Pill A nor Pill B has a therapeutic equivalent product according to the Orange Book. Pill W, Pill X, and Pill Y, as well as Pill Z (which is a more expensive brand name product) are all classified in the Orange Book as therapeutic equivalents to Pill D and are not covered by the plan without cost sharing. However, the plan provides an easily accessible, transparent, and sufficiently expedient exceptions process that is not unduly burdensome on an individual or their provider (or other individual acting as the individual's authorized representative). The plan's exceptions process allows an individual to receive coverage without cost sharing for a therapeutic equivalent to Pill D (i.e., Pill W, Pill X, Pill Y, or Pill Z) if the therapeutic equivalent product is determined to be medically necessary with respect to the individual, as determined by the individual's attending provider.
Conclusion: The plan's medical management techniques with respect to the category of "oral contraceptives (combined pill)" are generally reasonable. However, the plan's medical management techniques could be considered unreasonable if the plan imposes additional medical management techniques that are problematic, such those highlighted earlier in these FAQs.
No. Forms of contraception that are not FDA-approved drugs or drug-led devices are not listed in the Orange Book. Therefore, the therapeutic equivalence approach described in Q1 and Q2 does not apply to such other forms of contraception.
Yes. The Departments generally do not consider medical management techniques to be reasonable absent the availability of an exceptions process. Therefore, all plans and issuers are expected to have an exceptions process available to ensure that individuals can access coverage without cost sharing for a contraceptive service or FDA-approved, -cleared, or -granted contraceptive product (including another contraceptive drug or drug-led device for which there is a covered therapeutic equivalent) that is medically necessary for the individual, as determined by the individual's attending provider, and that is otherwise not covered without cost sharing. (27)
The availability of an exceptions process as described in prior guidance remains a critical resource for individuals to have access to the full range of contraceptives and contraceptive care, as recommended by the HRSA-supported Guidelines and as individuals are entitled to, without cost sharing, under PHS Act section 2713 and its implementing regulations.
Nonetheless, the Departments expect that plans and issuers that opt to provide coverage consistent with the therapeutic equivalence approach described in Q1 and Q2 will experience a significant reduction in the frequency with which the exceptions process would be utilized by (or necessary for) individuals to access contraceptive drugs and drug-led devices that are medically necessary, as determined by the individual's attending provider.
Yes. Plans and issuers may continue to satisfy the requirements under PHS Act section 2713 and its implementing regulations by implementing the standards described in prior guidance, including by making available an easily accessible, transparent, and sufficiently expedient exceptions process that is not unduly burdensome on the individual or their provider (or other individual acting as the individual's authorized representative). However, given reports of continued barriers to accessing contraception, the Departments remain concerned that many exceptions processes do not meet the criteria outlined in the Departments' prior guidance. Therefore, with respect to FDA-approved contraceptive drugs and drug-led devices, a plan or issuer could provide coverage consistent with the Departments' prior guidance or, alternatively, consistent with the therapeutic equivalence approach outlined in these FAQs to comply with the requirements in PHS Act section 2713 and its implementing regulations. Regardless of approach, plans and issuers are expected to have an exceptions process available to ensure that individuals can access coverage without cost sharing for a contraceptive service or FDA-approved, -cleared, or -granted contraceptive product (including another contraceptive drug or drug-led device for which there is a covered therapeutic equivalent) that is medically necessary for the individual, as determined by the individual's attending provider. Under the therapeutic equivalence approach, the circumstances under which an exceptions process would apply should be less frequent.
Under the therapeutic equivalence approach outlined in these FAQs with respect to FDA-approved contraceptive drugs and drug-led devices, if a plan or issuer utilizes medical management techniques within a specified category described in the HRSA-supported Guidelines (or group of substantially similar products that are not included in a specified category), the Departments will generally consider such medical management techniques to be reasonable if the plan or issuer covers all FDA-approved contraceptive drugs and drug-led devices in that category (or group of substantially similar products) without cost sharing, other than those for which there is at least one therapeutic equivalent drug or drug-led device that the plan or issuer covers without cost sharing. Even then, a plan's or issuer's medical management techniques would generally be considered reasonable only if the plan or issuer provides an exceptions process that allows an individual to access without cost sharing the specific contraceptive drug or drug-led device (that is, a therapeutic equivalent to the product that is covered without cost sharing) that is determined to be medically necessary with respect to the individual, as determined by the individual's attending provider.
To ensure consumers have access to all contraceptive benefits to which they are entitled to under federal law, plans and issuers following the prior guidance should carefully review the Departments' previously issued FAQs and all medical management techniques that they apply to contraceptive products and services to ensure that they are reasonable.
Individuals who have concerns about their plan's or issuer's compliance with the contraceptive coverage requirements may contact the appropriate federal or state agency:
Consumers covered by a private-sector, employer-sponsored group health plan | Contact the Department of Labor (DOL) at www.dol.gov/agencies/ebsa/about-ebsa/ask-a-question/ask-ebsa or call toll free at 1-866-444-3272 |
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Consumers covered by fully-insured coverage | Go to https://content.naic.org/state-insurance-departments to find contact information for the appropriate State Department of Insurance |
Consumers with concerns that their State Department of Insurance is not enforcing the contraceptive coverage requirements | Contact HHS at contraception_complaints@cms.hhs.gov |
Consumers covered by non-federal, public-sector employer-sponsored plan (such as state or local government employee plan) | Contact HHS at contraception_complaints@cms.hhs.gov or call toll free at 1-888-393-2789 |
Consumers covered by the Federal Employees Health Benefits (FEHB) Program (28) | Contact the Office of Personnel Management (OPM) at contraception@opm.gov |
If an individual is uncertain whether their health coverage is fully insured or self-insured, they can contact the entity that administers the plan or coverage, or consult plan or coverage documentation for more information. Individuals may also reach out to HHS or DOL by using the contact information above for help finding the appropriate agency to contact.